Employer Description:
Chalfont Electrical Services is an established electrical contractor that provides high-quality installations, design, maintenance, and testing services within the construction industry. Our office is based in Chalfont Park, Gerrards Cross, Buckinghamshire.
Vacancy Description:
We are seeking an enthusiastic and proactive Office Administrative Assistant to join our team at Chalfont Electrical Services. This is an exciting opportunity to grow and develop in line with our business plans. The ideal candidate will work under the direction of our Operations Manager within our office and be an exceptional team player. As an Office Administrative Assistant, you will play a crucial role in maintaining smooth operations by managing administrative tasks, organizing office activities, and ensuring our office environment is efficient and well-stocked.
Main Responsibilities:
- Maintain effective administration for all areas of the business as required.
- Schedule and book jobs and electrical tests for the maintenance, small works, and testing departments using our client portal.
- Monitor and reply to administrative emails with outstanding communication skills.
- Collate data into spreadsheets and update our work trackers daily.
- Answer phone calls, providing polite and friendly customer service.
- Perform general office maintenance, including managing stationery supplies, scheduling meetings, and taking minutes during company meetings.
- The list of responsibilities is not exhaustive, and you may be required to perform other duties as needed.
Desirable Skills:
- Communication: Strong interpersonal and communication skills to blend well with our tight-knit office team and interact effectively with site engineers and clients.
- Technical Proficiency: Proficiency in Microsoft Excel and Word, with strong overall computer literacy.
- Organizational Skills: Excellent organizational skills and keen attention to detail.
- Instruction-Following: Ability to follow instructions well.
- Positive Attitude: A positive, can-do attitude and approach to tasks.
- Teamwork: Caring, team-oriented, adaptable, and versatile.
- Customer Service: Ability to provide polite and friendly customer service.
- Integrity: High ethical standards and integrity.
Desired Qualifications:
Experience in an electrical contractor's or construction office background is highly desired, but we welcome applications from those with office administration experience who match our other criteria.
Entry Requirements:
- 3 GCSEs (or equivalent) at grades 4+ (A-C) in any subject
- GCSE Maths and English (or equivalents) at grades 3+ (D or above)
- Prospective apprentices must not hold an existing qualification at the same or higher level as this apprenticeship in a similar subject
You may also have a combination of qualifications and experience which demonstrate the minimum foundation needed for the programme. In this instance you could still be considered for the programme.
If you hold international equivalents of the above qualifications, at the time of your application you must be able to provide an official document that states how your international qualifications compare to the UK qualifications.
For more information please visit the UK ENIC website.
Benefits:
- Cycle-scheme
- Tech-scheme
- Regular team socials
- Pension contribution
- Free tea/coffee in the office
- Casual dress code
Future Prospects:
- This role offers excellent long-term prospects for the right candidate, including opportunities for professional growth and advancement within the company. As you gain experience and develop your skills, you may have the chance to advance to more senior administrative roles, take on additional responsibilities, or specialize in specific areas of office management.
Important Information:
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