At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. We’re deeply committed to our strategy of being a great place to work. For us, that includes fostering an environment where everyone can be among inclusive, supportive individuals with curious minds.
A company that genuinely follows the science and values individuals at all levels, you’ll be backed and encouraged to speak up, ask questions, and share ideas to push the boundaries of science and continuously learn and explore.
Make the start of your journey a lifechanging one
As part of our Early Talent Programme, you’ll be involved in projects and learning opportunities that have real impact from day one.
Being part of our journey and helping us to provide life changing medicine to patients all over the world and transform lives for the better. Making important contributions and embracing our values to deliver on our purpose. Because regardless of role or level, we all have an important part to play in making a positive difference.
About the Apprenticeship Programme
As an Administrative Coordinator, you will provide support to Discovery Sciences function and the associated teams. The successful candidate may also coordinate budgets, calendars, purchase orders, group meetings and other projects. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, budgets & routine reporting, projects, and correspondence. As a coordinator, this position may also provide assistance to members of the Discovery Sciences Gaithersburg, Waltham, Gothenburg, Warsaw and Cambridge teams including tracking of projects, budgets, timelines, and metrics, generating reports and correspondence as assigned.
Other Duties will include:
• Manage complex calendars to schedule meetings, conference calls, videoconferences, and special events; the ability to prioritise calendar conflicts is paramount.
• Handle meetings, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences
• File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken.
• Effectively coordinate and collaborate with other Administrative Assistants within AstraZeneca on cross-functional and cross-organisational meetings / events / processes, including across multiple international time zones.
• Establish and maintain a robust professional network across administrative teams in the US, Sweden, Poland and UK to facilitate effective working.
• Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints.
• Manage the procurement process for teams; raising POs, tracking invoices, budgets and set up of new vendors when required.
• Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, PowerPoint).
• Effectively lead special projects and other duties as assigned.
• Coordinate department trainings, offsite events for leadership teams, and all hands meetings.
Training and Development
AstraZeneca will sponsor you through your Level 3 course at Paragon.
The apprenticeship combines working, earning a full-time salary, with fully funded part-time college learning (on average 1 day/week). This will give you the opportunity to gain a Business Administrator qualification, just as you would if you went to college full-time, with the advantage of gaining relevant work-life skills and the excitement of helping to develop new medicines whilst taking your first steps towards a rewarding career.
We truly value Early Talent; their thoughts, ideas and contributions. So throughout the programme, you’ll be encouraged and inspired to speak up, have a voice and make an impact.
Skills and Capabilities
We would be looking for the following attributes from our successful applicants:
Entry Requirements
5 GCSEs (or equivalent) grades 9 to 4 including English and Maths
To have achieved or predicted to achieve a minimum of one A level at grade C
Benefits, open and close dates
This is a 18-month fixed term contract opportunity based at Cambridge with a starting base salary of £21,500+ 11% benefits fund + bonus.
At AstraZeneca, we aim to set you up for success and we recognise the challenges that starting a new job can bring. We therefore offer a relocation package to help with the costs and process of moving for candidates who currently live more than 60 minutes from the site location for this Apprenticeship.
