This role requires attendance at
events across the country, these can be both a weekday or at a weekend. Plenty
of notice is given for the attendance at these events and any additional time
worked is given back as time in lieu.
Salary: £18,000
Working Hours: 35 hours full time
Location: Central Milton Keynes
Work Base: Office based, however the opportunity for flexible
working is available.
Main Purpose of the Role
1.
To work closely with the Events &
Marketing Co-ordinator to deliver the BMUS study day programme, and Annual
Scientific Meeting (ASM).
2.
To work closely with the BMUS Professional Officer
to deliver Society Projects
3.
To work closely with Office Administrator to
deliver the BMUS Gift aid project
4.
To
keep the BMUS Website up to date
5.
To
support BMUS to meet its charitable aims through support of the BMUS Committee
Structure
6.
To support BMUS team members to help build
capacity with in BMUS
Main duties
To work closely with the Events & Marketing Co-ordinator
to deliver the BMUS study day programme, and Annual Scientific Meeting (ASM).
·
Support the organisation and management of
BMUS’s education programme, in conjunction with the Events & Marketing Co-ordinator
·
Attend all study days
·
Keep all delegate bookings up to date on BMUS
website and manage the bookings e-mail folder
·
Manage all delegate bookings and invoice where
appropriate using the BMUS financial systems (Wave and Paypal), ensuring all
delegates have pre-paid or provided a printed Purchase Order (PO) form to
secure payment for their registration
·
Answer all delegate enquiries and ensure all
delegates are supplied with the relevant information for the event they are
attending
·
Assemble delegate and speaker packs, produce
delegate badges and the delegate list for each study day
·
Produce CPD certificates for all study days and
the ASM
·
Follow-up unpaid invoices post event, ensuring
all outstanding payments are received.
·
Support the Event & Marketing Co-ordinator
throughout the ASM with the registration functions including Cash Registration
Desk, Pre-paid Registration Desk and Exhibitor Registration
To work closely with the BMUS Professional officer to
deliver the Society’s aims and objectives
·
Support the Professional Officer with keeping
areas of the website up to date and current
·
Support the Professional Officer in undertaking
supportive administrative tasks (including but not limited to note taking,
meeting organising, document production)
·
Provide a link between the Professional Officer
who works remotely and the Milton Keynes based office team
·
Support the Professional Officer with research
projects and data analysis and surveys
To work closely with Office Administrator to deliver the
BMUS Gift aid project
·
In partnership with Office Administrator put
together a timeline for the Gift Aid Project
·
Deliver the actions assigned for the gift aid
project
·
Monitor the progress of the gift aid project.
To keep the
BMUS Website up to date
·
Work with the Operations and Development Manager
and Professional Officer to update webpages including but not limited to BMUS
Top tips, Webinars, Posters and specialty pages
To support
BMUS to meet its charitable aims through support of the BMUS Committee
Structure
·
Attend Education Group Meetings
·
Organise and support BMUS PSG Group by liaising
with the chair to produce agenda’s and supporting paperwork, distribute in a
timely manner, take notes and arrange future dates
·
Where appropriate and required support BMUS
Clinical Interest Groups. Provide a link into the office for these groups.
To support BMUS team members to help build capacity with in
BMUS
·
This is a new role with the aim of supporting
BMUS to develop and grow. This role will be expected to support existing tasks
or new tasks to allow this to happen.
Other Duties
·
BMUS is a
small office team, at times there maybe requirements to help other members of
staff with their roles during busy periods or times of annual leave.
·
BMUS Events
are held across the country and there will be a requirement to travel to these
the evening before an event to ensure the team is in place for first thing in
the morning.
·
The BMUS
Annual Scientific Meeting is held in early December. This event requires the
whole office team to be away for 5 days. The additional hours worked will be
given as time in lieu.
This role will come with office based training.
